Coming Q1 2026

Seasonal Event Manager

Seasonal Event Manager

Included in Seasonal Event Operations
Starting at $599.00 /month

Seasonal events with peak coverage

Westlinks Seasonal Event Manager

Overview

Empower your attendees to register, manage their schedules, and engage with your seasonal event through a modern, mobile-friendly portal.

Onboarding Process

We handle the technical complexity so you can focus on your event. Here's how we get you up and running:

1

Intro Call & Requirements Intake

We discuss your event needs, timeline, and specific requirements to ensure the platform is configured correctly.

2

Instance Provisioning & Configuration

We set up your dedicated infrastructure, configure all integrations, and prepare the platform for your specific use case.

3

Domain/SSL Alignment

If applicable, we configure your custom domain, SSL certificates, and ensure secure connectivity.

4

Data Import & Setup

If applicable, we import your existing data, configure custom design elements, and prepare your content.

5

Staff Training & Go-Live Checklist

We train your team on platform operations and work through a comprehensive go-live checklist.

6

Post-Launch Support

Dedicated support during your initial live period to ensure smooth operations and address any questions.

What We Need From You

  • Organization name and primary contact information
  • Domain/DNS access credentials (if using custom domain)
  • Payment processor account credentials (if using registration/payments)
  • Staff roster and team member information
  • Event dates and timeline (for seasonal products)

Standard Setup Included: Standard onboarding covers the steps outlined above. If your onboarding requires unusual data cleanup, extensive migration work, or custom configuration beyond standard setup, we'll provide a detailed quote in advance.

Pricing Components

Our pricing reflects the complete operational support package, not just software licensing. Here's what's included:

Setup & Onboarding

Complete infrastructure provisioning, integration configuration, training, and go-live support.

Monthly Operations

Dedicated VPS infrastructure, automated backups, monitoring, SSL management, and standard operational support.

Peak-Season Coverage

Enhanced monitoring, increased support availability, and operational readiness during your critical event periods (when applicable).

Registration Processing

Processing fees will apply when handling registrations and payments. Covers payment gateway integration and compliance requirements.

Equipment Rental (Optional)

POS equipment including card readers and scanners available for qualifying events, with logistics support included.

Learn More

Infrastructure & Integrations Included

All pricing includes comprehensive operational infrastructure:

  • Dedicated VPS (Ubuntu, Apache, PHP, MariaDB, Laravel)
  • Twilio integration (SMS/voice)
  • SendGrid SMTP email delivery
  • SSL certificates & domain management
  • Google Workspace integration
  • Zendesk API integration
  • AWS S3 storage & automated backups
  • Client-specific design customization

Ready to Get Started?

Join companies already using Seasonal Event Manager to transform their operations.

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